OHSMS CREATION REPORT

CUF50207 Diploma of Interactive Digital Media

“OHS Safe Workplace”
(Ensure Safe Workplace BSBOHS509)

Student Name: Darshana Paragji

Student Number: 9100250612      

Date: 15/05/14

An effective and quality Occupational Health and Safety management system helps to establish the required fields to which staff must comply by in order to ensure proper safety protocols and risk management.

OH&S Policy

Being an employee at THEFX you will be prone to many OH&S issues, believe it or not. These include and are not limited to physical as well as psychological stress, etc. As your employers it is up to us to foresee all risks are terminated or reduced. We have implemented policies that will aid you while you spend long hours at your desks or manoeuvre around the office area.- 

These are:

-       First aid emergency plan

-       Workers compensation and self-insurers

Our Roles and Responsibilities
THEFX identifies its obligation to abide by the Occupational Health and Safety (OH&S) legislation. For legal and ethical responsibilities we commit ourselves to providing everyone a safe and healthy environment by:

-       Ensuring a safe and healthy workplace and working conditions

-       Provide extensive measure to fix any queries, complaints or reports received

-       Enhance risk management with up-to-date servicing of all electronics, electricity

-       Provide resources, support and assistance that will allow employees to not strain or stress

-       Comply with all relevant legislation and industry standards

-       Train new and current staff regularly to ensure everyone is aware and implementing these procedures

-       Regularly review all OH&S systems are up-to-date and relevant

-       Demonstrating where exits, first aid, fire extinguishers, cleaners, etc. are in case of an emergency

-       Provide for emergencies, including evacuation, communication and first aid/medical treatment

-       Commit sufficient resources, both financial and human, to maintain or improve the OHS program

What we expect from you
We expect the upmost respect to all rules, regulations and procedures we implement for your physical and mental safety:

-       Take responsibility for your actions by identifying the measures needed in order to eliminate/diffuse an unsafe environment or action

-       Seek assistance or report any issues

-       Look after yourself and other employees while you are at work by abiding by the policies

-       Implement these procedures at all times

Financial and Human Resources

How you can help maintain the OH&S system by just participating!

Here at THEFX we rely on you guys to maintain this system. All you need to do is participate as much as possible during these meetings and seminars. During these times with me and the rest of your peers I expect full attention and involving yourself in identifying risk management and risk control. Bring new ideas to the table and create a space we can all be safe in.

Creating signs and sessions where we do play-scenarios will help you all implement these acts into practice on a daily ritual. Read the signs we post, read the emails we’ll send out to you because they will be filled with information. Also, pamphlets and other documents are readily available in the front foyer and I encourage you all to read through them. Videos will also be available and sent out regularly.

If at all you feel like we’re throwing a lot at you, remember that we only have your best interests at hand. The resources we are providing you will aid you in any obstacle you will face throughout your time at THEFX. If ever you are lost in how to handle a problem faced with OH&S please seek assistance from anyone, chances are we have covered all the bases involved and someone will help. In the case that this is a new obstacle please seeks assistance from a higher source, and if the incident is resolved I encourage you to document and bring it to me to assess and add to our policies.

Below is a flowchart that will demonstrate the Occupational Health and Safety Management System: 

Inspection Report
	Inadequate Y/N?	Risk rating 1 – 6	Comments
Lighting and Ergonomics
Adequate lighting over work stations
Lights working
Work station correctly set up
Electrical
Electrical equipment dry and clear of water
Electrical Extension Cords good condition/fixed in position
No double adaptors in use
Current Test and Tag
Fire Equipment
Emergency exits/passage ways not blocked
Fire extinguishers in good condition
General
Condition of First Aid Kit
Current Emergency Procedures Manual in place
Slipping/Tripping Hazards
General cleaning. Amenities
Signs
Emergency numbers visible
Exit Light/signs
Further Comments: Name:                                                                  Date:                                Sign:

Induction Training Program

New and current employees will have OHS training seminars continuously throughout their time at THEFX. These induction trainings will range from:

-       General training relating to health, safety and legal elements to

-       Mandatory training which will provide staff to demonstrate their understanding of the policies and allow necessary feedback to increase the quality of the training, environment, etc.

-       Mandatory evacuation training in case of emergency

Why we keep OHS records?

We are required to keep records of training activities, first aid treatments and incident investigations in order to:

-       Recognize reoccurring risks taking place and ways to completely eliminate it

-       Have documentation on hand for any worker compensation legislation, etc.

These entries can also give us insight into the number and cost of injuries/incidents per year.

What we keep on record

Records and statistics will always be on hand; these documents will be stored electronically as well as filed manually for back-up purposes. This will insure that no records/documentations are ever lost and copies of the documents are available to Employees Union as well as any employee that wished to have articles (related to them) is available.

-       OHS seminar reviews from employees will help us understand how to enhance your training and what you would like to focus/see change in

-       Inspection reports from external and internal services will be filed to expose the number of incidents were controlled and eliminated over the course

-       Investigations into internal affairs such as bullying, harassment, etc. will be logged on employee records to keep track of reoccurring offenders

-       First Aid assessments/records will be logged to determine detrimental requirements to focus on

Continual Improvement

New employees will go through a new, improved system of training. This new training will depend on the reviews assessed during the last employees training.

The training will be conducted with a seminar, power point and documentations about OHS. Employees will then have to prove competence by completing a short scenario and questionnaire that will include:

-       Risk management protocols

-       Evacuation exercises

-       How to assess risks and eliminate or control

-       First Aid, fire equipment and exits are located

Course will continue periodically throughout their employment where small groups will be gathered to refresh their memories, new protocols will be assessed, disciplinary acts will be mentioned, etc. Smaller groups will ensure fewer distractions and a more controlled environment.

All forms, policies and procedures are compliant with OHS legislations.